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Security

Efficient Data Security

Ensuring your data is available, accessible, and secure at all times is critical to your company’s mission and success.  Therefore, we realize that securing sensitive data throughout the entire process of collection, transmission, storage, and backup is crucial.  Whether in the form of W-4s, insurance information, or other data, our Efficient Solution provides a multiple layered security system that surpasses industry best practices to ensure your data’s security and availability.  Simply log in using your current web-browser: Internet Explorer 7+, Google Chrome, Apple Safari, or Mozilla Firefox.  Like using email or online banking, your Efficient account is available when you need it and simple to navigate.

Our security infrastructure provides security that can be described in two broad categories: Logical and Physical security.

Our security measures are designed to deter, detect, and deny any type of intrusion or interruption in service. Security starts for users at login with unique user IDs and passwords, and once the user is authenticated in our system, a secure session begins.  All data viewed or collected while connected is encrypted in high-standard 128 bit encryption to create a secure connection from the user to the cloud.  Secure transmission of data is assured by SSL (Secure Socket Layer) technology and provides the strongest form of encryption available.  Once a session reaches a certain length of inactivity, the system logs the user off automatically, preventing unauthorized access.

Our servers are housed in secure data centers with around the clock monitoring, and backup measures are also in place to provide continuous service in the event of interruption to our primary systems.  Our data centers have attained SaS 70 Type II (Statement on Auditing Standards) certification by an independent auditing firm, Deloitte and Touché, LLP.  This stringent independent certification ensures our data centers follow and surpass industry best practices.  Our systems have back up power generation as well as an uninterrupted power supply, meaning we will never lose your data due to system crashes that can happen with other programs.

We are often asked about “hacking”.  The reality is that “hackers” account for only a very small percentage of data loss and data theft.  The fact is that most data loss is a result of lost or stolen equipment, such as laptops.  When using our solution’s site, your data is never stored locally on your computer, therefore even if your computers were stolen, no data would be compromised.

In summary, while no system can provide 100% guarantee of security, every precaution is taken to ensure that our Efficient Solution provides maximum up-time, data security, and availability.  We handle security and new program necessities, you simply log in and get to work.

HERE'S SOME RECENT TESTIMONIALS FROM EFFICIENT CLIENTS

R.N., Director of Operations of an Atlanta Region McDonald’s Franchise

"My organization acquired 15 McDonald's restaurant locations from another Owner/Operator.  We needed to onboard all of the employees on to our FEINs.  This needed to happen very quickly.  Looking at the amount of paperwork involved in the transition was daunting.  The other Owner/Operator has been using a product called Efficient to complete all of this paperwork electronically.  They told us about how easy it is to use and how much tax credit gets generated this way.  They introduced us to the Efficient group.  We decided to become a client and use this service for the transition and all of our new hires moving forward.  Everything went very well and all of the paperwork got done ahead of schedule.  I am very pleased with both the product and the company." 
EBS
2017-08-17T16:26:27+00:00
"My organization acquired 15 McDonald's restaurant locations from another Owner/Operator.  We needed to onboard all of the employees on to our FEINs.  This needed to happen very quickly.  Looking at the amount of paperwork involved in the transition was daunting.  The other Owner/Operator has been using a product called Efficient to complete all of this paperwork electronically.  They told us about how easy it is to use and how much tax credit gets generated this way.  They introduced us to the Efficient group.  We decided to become a client and use this service for the transition and all of our new hires moving forward.  Everything went very well and all of the paperwork got done ahead of schedule.  I am very pleased with both the product and the company." 

J.R.P.,Owner of a Personal Care Service

"I've never utilized the Work Opportunity Tax Credit before, so I was skeptical about the estimates EBS had made using my company's figures.  But after some research, I found out they are a valid way to decrease our tax liability, and combined with the professionalism of everyone I had contact with at EBS, I took a chance.  They performed just as they said they would and recouped a large amount of money I otherwise would have lost!  The whole experience, from the decision to engage to the implementation, was very pleasant, and my back office people, who were also skeptical about the ease of use, are using the platform daily and are very happy, saying it's really easy for anyone to operate.  Our office operations are now updated and streamlined, and I'm confident about our company's relationship with EBS going forward, and happy to recommend EBS to anyone else looking to maximize their company's efficiency while minimizing their tax burden."
EBS
2017-08-17T16:24:31+00:00
"I've never utilized the Work Opportunity Tax Credit before, so I was skeptical about the estimates EBS had made using my company's figures.  But after some research, I found out they are a valid way to decrease our tax liability, and combined with the professionalism of everyone I had contact with at EBS, I took a chance.  They performed just as they said they would and recouped a large amount of money I otherwise would have lost!  The whole experience, from the decision to engage to the implementation, was very pleasant, and my back office people, who were also skeptical about the ease of use, are using the platform daily and are very happy, saying it's really easy for anyone to operate.  Our office operations are now updated and streamlined, and I'm confident about our company's relationship with EBS going forward, and happy to recommend EBS to anyone else looking to maximize their company's efficiency while minimizing their tax burden."

Terolyn, HR at a Personal Care Provider

“I manage the office operations for a sizable care provider, and we have been hiring on paper for years thinking there was no better way.  I was pretty skeptical when Efficient first claimed they could streamline our office operations using their simply intuitive solution, and I was afraid it would be yet another difficult system to use, but seeing how fast implementation happened and how quick our users were trained, I have to admit they were right!  Any time I have a question, no matter how small, I can always get a real, knowledgeable person on the phone to help, and everyone involved has just been very friendly and professional.  As an office manager, I understand the resistance to change and skepticism about technology that can grow in the back-office.  But, I can also tell you that my day-to-day tasks are now much faster and easier to complete, leaving me with less time buried in paperwork and data entry “busy work,” and more time to actually manage our company!”
EBS
2017-08-17T16:27:09+00:00
“I manage the office operations for a sizable care provider, and we have been hiring on paper for years thinking there was no better way.  I was pretty skeptical when Efficient first claimed they could streamline our office operations using their simply intuitive solution, and I was afraid it would be yet another difficult system to use, but seeing how fast implementation happened and how quick our users were trained, I have to admit they were right!  Any time I have a question, no matter how small, I can always get a real, knowledgeable person on the phone to help, and everyone involved has just been very friendly and professional.  As an office manager, I understand the resistance to change and skepticism about technology that can grow in the back-office.  But, I can also tell you that my day-to-day tasks are now much faster and easier to complete, leaving me with less time buried in paperwork and data entry “busy work,” and more time to actually manage our company!”

B.J., Business Manager for a large McDonald’s Franchise

“Once we finally brought the Efficient Solution into our company and saw how great it fits, we wished we had made the decision sooner!  The best part is how it takes care of itself.  We weren’t sure how a paperless system would feel to the average employee until we implemented it in a few days then actually saw people using it, most with no hand holding at all.  We’re very impressed how intuitive and easy it is for employees to complete.  On our side, it’s not a difficult system to navigate and gives us the ability to see who needs to do what through the whole company- what’s going on, where they are in the process, and how to get everyone moving in the right direction.  We initially got involved with Efficient because of serious concerns about ACA compliance requirements and it’s big fines and penalties.  Now we can rest knowing all the moving targets are handled automatically for us, from top to bottom.  Another reason was the WOTC- we had a good WOTC processor before, but didn’t feel like we were getting everything we possibly could.  After completing the recent 2014 look-back with Efficient, we found a 100% increase in our capture rate, and could have found a higher rate if we had moved sooner!  That’s OK, because we’re using Efficient this year to propel our company to a 300% increase.”
EBS
2017-08-17T16:27:53+00:00
“Once we finally brought the Efficient Solution into our company and saw how great it fits, we wished we had made the decision sooner!  The best part is how it takes care of itself.  We weren’t sure how a paperless system would feel to the average employee until we implemented it in a few days then actually saw people using it, most with no hand holding at all.  We’re very impressed how intuitive and easy it is for employees to complete.  On our side, it’s not a difficult system to navigate and gives us the ability to see who needs to do what through the whole company- what’s going on, where they are in the process, and how to get everyone moving in the right direction.  We initially got involved with Efficient because of serious concerns about ACA compliance requirements and it’s big fines and penalties.  Now we can rest knowing all the moving targets are handled automatically for us, from top to bottom.  Another reason was the WOTC- we had a good WOTC processor before, but didn’t feel like we were getting everything we possibly could.  After completing the recent 2014 look-back with Efficient, we found a 100% increase in our capture rate, and could have found a higher rate if we had moved sooner!  That’s OK, because we’re using Efficient this year to propel our company to a 300% increase.”

T.M., Owner of a Personal Care Service Company

“Bringing Efficient into our company was an easy decision since their stellar performance for us during the Katrina WOTC look-back a few years ago, and recently grabbing another big chunk for us in the 2014 WOTC look-back.  We were getting increasingly worried about ACA, with its tricky guidelines and heavy penalties, but now Efficient has it all worked out for us as part of their great solution.  We had some apprehension about implementation and getting everyone on the same page, but it was extremely easy and we were up and running in a matter of days, now my HR people love it and say it has really streamlined our operations.  All these good experiences, along with the confidence that our ACA is being completely handled and we’re getting every dollar of WOTC available, make it an easy recommendation to any company looking to finally go paperless.”
EBS
2017-08-17T16:28:29+00:00
“Bringing Efficient into our company was an easy decision since their stellar performance for us during the Katrina WOTC look-back a few years ago, and recently grabbing another big chunk for us in the 2014 WOTC look-back.  We were getting increasingly worried about ACA, with its tricky guidelines and heavy penalties, but now Efficient has it all worked out for us as part of their great solution.  We had some apprehension about implementation and getting everyone on the same page, but it was extremely easy and we were up and running in a matter of days, now my HR people love it and say it has really streamlined our operations.  All these good experiences, along with the confidence that our ACA is being completely handled and we’re getting every dollar of WOTC available, make it an easy recommendation to any company looking to finally go paperless.”
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EBS