Features
Your Data in Our Secure Cloud

Real-time access anytime from any internet device

Our intuitive, all-electronic, paperless platform simply captures and securely stores all your employee data quickly and easily, using powerful 256-bit encryption and SSL technology. Whether it is from application to onboarding, existing employees actions to terminations, storing data in the cloud for real-time access, reporting, and recall, anytime, anywhere, from any internet device from a computer to a smartphone.  It’s so quick and easy to use, your managers will now actually have time to manage their employees and improve customer experience, instead of spending time pushing paperwork and manually entering data.

Auto-populated Hiring Documents

Efficient Solution creates virtual, auto-populated new hire documents, like W-4, I-9, , direct deposit, uses your existing custom company policies and procedures, toggles for full platform viewing in Spanish and/or English, as well as keeping your company 100% ACA compliance on both the front and back ends, and much more.  Information is only entered once, eliminating redundancy and costly mistakes, and all documents are eSigned using a 50 state legal electronic signature.

Locked-in ACA Compliance & Benefits

OUR PRICELESS EFFICIENT ACA MODULE HAS SO MANY FEATURES IT CAN BE OVERWHELMING, BUT THE FUNDAMENTAL HIGHLIGHTS INCLUDE:

  • Complete Configuration of the ACA Setup For Your Company: Configure Measurement, Administration, and Stability Periods, and select available healthcare plan benefits, descriptions, employer contributions, coverage types, and premiums, at the company, region, location, and job level, with tiered or fixed thresholds, and optimize your costs and test for compliance using multi-scenario simulations and projections. No more guesswork, and no crystal ball necessary, just total, confident compliance and the knowledge of what your expenses will be, down to the penny.
  • Timely Automatic Notifications: Our module manages the complete ACA data “Chain of Custody” metrics for you. Generate, track, and monitor ACA policy and plan notifications, benefit eligibility/ineligibility, enrollment requests, terminations, and outstanding reminders, automatically or manually, with detailed statistical reports. No more missed deadlines or mistakes, the whole process is neatly managed and precisely driven by the platform.
  • Accurate Automatic Calculations: We manage and run all necessary tracking and calculations for the Safe Harbor and Stability Period, Employer/Employee Premium Share, Employer Premium Tax Deduction, Measurement Period, both quantitative and qualitative Employee hours tracking, and ongoing Employee benefit eligibility, with simple data imports and exports to any existing payroll system. The complexity and danger of the ACA becomes safe, simple to navigate, and mistake-free.
  • Automatic Generation and Auto-Population of All Required Forms, Requests, & Reports Notifications to complete actions are sent to employees, including Benefit Eligibility Requests, Benefits Enrollment Requests, and electronically completed IRS Form 1095-C, requiring the employee to review and eSign to comply. Employers enjoy detailed Benefit Eligibility Reports, generation of completed IRS Forms 1094-C and 1095-C, and the ability to track and monitor all notifications with statistical reporting from the convenience of your virtual administrative dashboard, accessible in real-time from any device, anywhere, anytime. Monitoring, filing, and reporting is quick and easy, giving you confidence in 100% compliance.

I-9 with E-Verify

U.S. Immigration and Customs Enforcement (ICE) audits are up 3000% in recent years, but we have our clients covered by automatically running every new-hire through our I-9 E-Verification immediately upon hire, allowing administrators to view verification progress and results on the dashboard and be notified by email in real-time.

Fast Audit Compliance and Regulatory Protection

Having instant access to your data takes all regulatory liability off the table by a simple download of files to a flash drive instead of looking for lost documents or gathering thousands of paper files. All documents are signed using a 50 State legal eSign signature, preventing paper pile-ups and eliminating bulky filing cabinets.  No down time for audits, whether for ICE or the IRS, with automatic updates on Federal, State and Local regulations, for ultimate protection.

Maximum Work Opportunity Tax Credit (WOTC) Processing

Our solution generates organic profits and free cash flow through a 100% capture rate on your eligible WOTC, with screening in the onboarding process, or during the e-application process so you can preferentially hire qualified candidates, maximizing your benefit.  Screening every new-hire, accurately capturing their information, and quickly submitting it for processing gives us the best capture rate and ROI in the business!

Access, Visibility, and Accountability for Management & HR

With 256-bit encryption and SSL technology, access to your data is secure and available in real-time in the cloud from any web browser.  The entire hiring process is managed by the system and displayed for you to view through our administrative dashboard, issuing automatic action notifications to the right people by email or txt.  This is a guarantee you are on top of all aspects of hiring, including current employee actions like terminations, time off requests, change requests, WOTC, and policy reconfirmations, eliminating your liabilities through user time stamps, configurable workflows, and automatic action notifications, creating cohesive visibility and accountability.  This gives you the functionality of an HRIS system, controlling the total employee process, from application to termination, and everything in between, with all users seeing the most recent information simultaneously.

Simple Data Porting

Capturing all new-hire and employee data in the cloud allows us to communicate and export data easily into any established backend system, benefits provider, time clock system, and payroll system or provider, further reducing your operational redundancy.

Input Current Employees

We will allow you to onboard all your current employees through the system, giving you immediate availability for electronic access with the added measures of corporate policies and procedures and ACA compliance.  As a result, absolutely no paper files to pull for anyone and everything is stored and backed up safely and securely in the cloud!

Rapid ROI & No Commitment

We’re so confident that you’ll be impressed with our solution that we make our service agreement for only thirty (30) days at a time.  There’s no long term commitment and you have practically no risk to implement because our solution has a rapid return on investment and typically pays for itself in a matter of weeks, creating organic profit for your company every month moving forward.

Quick & Easy Implementation

Our solution is a Cinderella story for high-turnover industries and since there is no hardware or software to buy, install, or maintain.  Implementation and configuration, including user training, for the company level and all locations down to the job level is easy and can typically be completed in a few days to have your company running smoothly efficiently.

HERE'S SOME RECENT TESTIMONIALS FROM EFFICIENT CLIENTS

J.R.P.,Owner of a Personal Care Service

"I've never utilized the Work Opportunity Tax Credit before, so I was skeptical about the estimates EBS had made using my company's figures.  But after some research, I found out they are a valid way to decrease our tax liability, and combined with the professionalism of everyone I had contact with at EBS, I took a chance.  They performed just as they said they would and recouped a large amount of money I otherwise would have lost!  The whole experience, from the decision to engage to the implementation, was very pleasant, and my back office people, who were also skeptical about the ease of use, are using the platform daily and are very happy, saying it's really easy for anyone to operate.  Our office operations are now updated and streamlined, and I'm confident about our company's relationship with EBS going forward, and happy to recommend EBS to anyone else looking to maximize their company's efficiency while minimizing their tax burden."
2017-08-17T16:24:31+00:00
"I've never utilized the Work Opportunity Tax Credit before, so I was skeptical about the estimates EBS had made using my company's figures.  But after some research, I found out they are a valid way to decrease our tax liability, and combined with the professionalism of everyone I had contact with at EBS, I took a chance.  They performed just as they said they would and recouped a large amount of money I otherwise would have lost!  The whole experience, from the decision to engage to the implementation, was very pleasant, and my back office people, who were also skeptical about the ease of use, are using the platform daily and are very happy, saying it's really easy for anyone to operate.  Our office operations are now updated and streamlined, and I'm confident about our company's relationship with EBS going forward, and happy to recommend EBS to anyone else looking to maximize their company's efficiency while minimizing their tax burden."

Terolyn, HR at a Personal Care Provider

“I manage the office operations for a sizable care provider, and we have been hiring on paper for years thinking there was no better way.  I was pretty skeptical when Efficient first claimed they could streamline our office operations using their simply intuitive solution, and I was afraid it would be yet another difficult system to use, but seeing how fast implementation happened and how quick our users were trained, I have to admit they were right!  Any time I have a question, no matter how small, I can always get a real, knowledgeable person on the phone to help, and everyone involved has just been very friendly and professional.  As an office manager, I understand the resistance to change and skepticism about technology that can grow in the back-office.  But, I can also tell you that my day-to-day tasks are now much faster and easier to complete, leaving me with less time buried in paperwork and data entry “busy work,” and more time to actually manage our company!”
2017-08-17T16:27:09+00:00
“I manage the office operations for a sizable care provider, and we have been hiring on paper for years thinking there was no better way.  I was pretty skeptical when Efficient first claimed they could streamline our office operations using their simply intuitive solution, and I was afraid it would be yet another difficult system to use, but seeing how fast implementation happened and how quick our users were trained, I have to admit they were right!  Any time I have a question, no matter how small, I can always get a real, knowledgeable person on the phone to help, and everyone involved has just been very friendly and professional.  As an office manager, I understand the resistance to change and skepticism about technology that can grow in the back-office.  But, I can also tell you that my day-to-day tasks are now much faster and easier to complete, leaving me with less time buried in paperwork and data entry “busy work,” and more time to actually manage our company!”

B.J., Business Manager for a large McDonald’s Franchise

“Once we finally brought the Efficient Solution into our company and saw how great it fits, we wished we had made the decision sooner!  The best part is how it takes care of itself.  We weren’t sure how a paperless system would feel to the average employee until we implemented it in a few days then actually saw people using it, most with no hand holding at all.  We’re very impressed how intuitive and easy it is for employees to complete.  On our side, it’s not a difficult system to navigate and gives us the ability to see who needs to do what through the whole company- what’s going on, where they are in the process, and how to get everyone moving in the right direction.  We initially got involved with Efficient because of serious concerns about ACA compliance requirements and it’s big fines and penalties.  Now we can rest knowing all the moving targets are handled automatically for us, from top to bottom.  Another reason was the WOTC- we had a good WOTC processor before, but didn’t feel like we were getting everything we possibly could.  After completing the recent 2014 look-back with Efficient, we found a 100% increase in our capture rate, and could have found a higher rate if we had moved sooner!  That’s OK, because we’re using Efficient this year to propel our company to a 300% increase.”
2017-08-17T16:27:53+00:00
“Once we finally brought the Efficient Solution into our company and saw how great it fits, we wished we had made the decision sooner!  The best part is how it takes care of itself.  We weren’t sure how a paperless system would feel to the average employee until we implemented it in a few days then actually saw people using it, most with no hand holding at all.  We’re very impressed how intuitive and easy it is for employees to complete.  On our side, it’s not a difficult system to navigate and gives us the ability to see who needs to do what through the whole company- what’s going on, where they are in the process, and how to get everyone moving in the right direction.  We initially got involved with Efficient because of serious concerns about ACA compliance requirements and it’s big fines and penalties.  Now we can rest knowing all the moving targets are handled automatically for us, from top to bottom.  Another reason was the WOTC- we had a good WOTC processor before, but didn’t feel like we were getting everything we possibly could.  After completing the recent 2014 look-back with Efficient, we found a 100% increase in our capture rate, and could have found a higher rate if we had moved sooner!  That’s OK, because we’re using Efficient this year to propel our company to a 300% increase.”

T.M., Owner of a Personal Care Service Company

“Bringing Efficient into our company was an easy decision since their stellar performance for us during the Katrina WOTC look-back a few years ago, and recently grabbing another big chunk for us in the 2014 WOTC look-back.  We were getting increasingly worried about ACA, with its tricky guidelines and heavy penalties, but now Efficient has it all worked out for us as part of their great solution.  We had some apprehension about implementation and getting everyone on the same page, but it was extremely easy and we were up and running in a matter of days, now my HR people love it and say it has really streamlined our operations.  All these good experiences, along with the confidence that our ACA is being completely handled and we’re getting every dollar of WOTC available, make it an easy recommendation to any company looking to finally go paperless.”
2017-08-17T16:28:29+00:00
“Bringing Efficient into our company was an easy decision since their stellar performance for us during the Katrina WOTC look-back a few years ago, and recently grabbing another big chunk for us in the 2014 WOTC look-back.  We were getting increasingly worried about ACA, with its tricky guidelines and heavy penalties, but now Efficient has it all worked out for us as part of their great solution.  We had some apprehension about implementation and getting everyone on the same page, but it was extremely easy and we were up and running in a matter of days, now my HR people love it and say it has really streamlined our operations.  All these good experiences, along with the confidence that our ACA is being completely handled and we’re getting every dollar of WOTC available, make it an easy recommendation to any company looking to finally go paperless.”

R.N., Director of Operations of an Atlanta Region McDonald’s Franchise

"My organization acquired 15 McDonald's restaurant locations from another Owner/Operator.  We needed to onboard all of the employees on to our FEINs.  This needed to happen very quickly.  Looking at the amount of paperwork involved in the transition was daunting.  The other Owner/Operator has been using a product called Efficient to complete all of this paperwork electronically.  They told us about how easy it is to use and how much tax credit gets generated this way.  They introduced us to the Efficient group.  We decided to become a client and use this service for the transition and all of our new hires moving forward.  Everything went very well and all of the paperwork got done ahead of schedule.  I am very pleased with both the product and the company." 
2017-08-17T16:26:27+00:00
"My organization acquired 15 McDonald's restaurant locations from another Owner/Operator.  We needed to onboard all of the employees on to our FEINs.  This needed to happen very quickly.  Looking at the amount of paperwork involved in the transition was daunting.  The other Owner/Operator has been using a product called Efficient to complete all of this paperwork electronically.  They told us about how easy it is to use and how much tax credit gets generated this way.  They introduced us to the Efficient group.  We decided to become a client and use this service for the transition and all of our new hires moving forward.  Everything went very well and all of the paperwork got done ahead of schedule.  I am very pleased with both the product and the company."