Affordable Care Act

The Affordable Care Act (ACA) is the law of the land and is here to stay.  Compliance is a balance between staying within the bounds of the complex ACA regulations (IRS Regs 6055 & 6056) while minimizing employer costs and administrative effort.  You must be recording and maintaining over 200 data and information elements right now for mandatory electronic reporting and filing later!  It’s really a multidisciplinary effort: because different departments hold separate pieces of the compliance puzzle, the process is unhinged and no one is getting the whole picture.

Many of our clients had thought their payroll or benefits provider was providing all their required compliance metrics and information.  However, our clients found that payroll and benefits only deliver a piece of the total puzzle, usually in the form of minimal reporting, leaving so much to be completed manually.

 

Attempting to do all this manually is a boat load of work that not only introduces significant internal time and labor costs, but also opens the door for “human error,” leaving them vulnerable to dangerous audits, substantial fines, and crushing penalties.Our brilliant engineers saw an opportunity to solve and automate all these complex metrics and created the Efficient ACA Compliance Module to manage the critical compliance data’s “Chain of Custody.” 

As such, our Efficient ACA Module automatically manages all of these metrics listed below for you, as part of our all-inclusive Efficient Solution, for a fraction of the cost and time you would spend doing all this manually in your back office.

Benefit Notifications and Reporting

  • Full event history tracking, with dates, times, and signatures
  • Aca company policy, plan coverage, participation, and exchange notifications
  • Employee eligibility notifications
  • Employee benefits offers and responses – accept/decline tracking

Period Tracking, Eligibility Determinations, and Calculations

  • Waiting Periods
  • Measurement Periods
  • Administrative Periods
  •  Stability Periods
  • Related Employee Hours And Pay Required For Calculations

Safe Harbor Determinations and Calculations

  • Either form w-2, rate of pay, or federal poverty line

Affordable Group Health Plan Design, Minimum Value Calculations

Secure Data Storage and Submittal using HIPAA 834-enrollment data Specifications

Full and Complete Annual IRS Tax Forms 1094-C and 1095-C

Regulations

Click the IRS logo below to access the IRS Employer Shared Responsibility Provision ACA Q&A page for more information, access IRS regulations 6055 here and 6056 here, IRS instructions for Forms 1094-C and 1095-C here, and contact us to learn more about how our Efficient Solution will manage your ACA compliance and make your company more efficient.

HERE'S SOME RECENT TESTIMONIALS FROM EFFICIENT CLIENTS

T.M., Owner of a Personal Care Service Company

“Bringing Efficient into our company was an easy decision since their stellar performance for us during the Katrina WOTC look-back a few years ago, and recently grabbing another big chunk for us in the 2014 WOTC look-back.  We were getting increasingly worried about ACA, with its tricky guidelines and heavy penalties, but now Efficient has it all worked out for us as part of their great solution.  We had some apprehension about implementation and getting everyone on the same page, but it was extremely easy and we were up and running in a matter of days, now my HR people love it and say it has really streamlined our operations.  All these good experiences, along with the confidence that our ACA is being completely handled and we’re getting every dollar of WOTC available, make it an easy recommendation to any company looking to finally go paperless.”
2017-08-17T16:28:29+00:00
“Bringing Efficient into our company was an easy decision since their stellar performance for us during the Katrina WOTC look-back a few years ago, and recently grabbing another big chunk for us in the 2014 WOTC look-back.  We were getting increasingly worried about ACA, with its tricky guidelines and heavy penalties, but now Efficient has it all worked out for us as part of their great solution.  We had some apprehension about implementation and getting everyone on the same page, but it was extremely easy and we were up and running in a matter of days, now my HR people love it and say it has really streamlined our operations.  All these good experiences, along with the confidence that our ACA is being completely handled and we’re getting every dollar of WOTC available, make it an easy recommendation to any company looking to finally go paperless.”

R.N., Director of Operations of an Atlanta Region McDonald’s Franchise

"My organization acquired 15 McDonald's restaurant locations from another Owner/Operator.  We needed to onboard all of the employees on to our FEINs.  This needed to happen very quickly.  Looking at the amount of paperwork involved in the transition was daunting.  The other Owner/Operator has been using a product called Efficient to complete all of this paperwork electronically.  They told us about how easy it is to use and how much tax credit gets generated this way.  They introduced us to the Efficient group.  We decided to become a client and use this service for the transition and all of our new hires moving forward.  Everything went very well and all of the paperwork got done ahead of schedule.  I am very pleased with both the product and the company." 
2017-08-17T16:26:27+00:00
"My organization acquired 15 McDonald's restaurant locations from another Owner/Operator.  We needed to onboard all of the employees on to our FEINs.  This needed to happen very quickly.  Looking at the amount of paperwork involved in the transition was daunting.  The other Owner/Operator has been using a product called Efficient to complete all of this paperwork electronically.  They told us about how easy it is to use and how much tax credit gets generated this way.  They introduced us to the Efficient group.  We decided to become a client and use this service for the transition and all of our new hires moving forward.  Everything went very well and all of the paperwork got done ahead of schedule.  I am very pleased with both the product and the company." 

B.J., Business Manager for a large McDonald’s Franchise

“Once we finally brought the Efficient Solution into our company and saw how great it fits, we wished we had made the decision sooner!  The best part is how it takes care of itself.  We weren’t sure how a paperless system would feel to the average employee until we implemented it in a few days then actually saw people using it, most with no hand holding at all.  We’re very impressed how intuitive and easy it is for employees to complete.  On our side, it’s not a difficult system to navigate and gives us the ability to see who needs to do what through the whole company- what’s going on, where they are in the process, and how to get everyone moving in the right direction.  We initially got involved with Efficient because of serious concerns about ACA compliance requirements and it’s big fines and penalties.  Now we can rest knowing all the moving targets are handled automatically for us, from top to bottom.  Another reason was the WOTC- we had a good WOTC processor before, but didn’t feel like we were getting everything we possibly could.  After completing the recent 2014 look-back with Efficient, we found a 100% increase in our capture rate, and could have found a higher rate if we had moved sooner!  That’s OK, because we’re using Efficient this year to propel our company to a 300% increase.”
2017-08-17T16:27:53+00:00
“Once we finally brought the Efficient Solution into our company and saw how great it fits, we wished we had made the decision sooner!  The best part is how it takes care of itself.  We weren’t sure how a paperless system would feel to the average employee until we implemented it in a few days then actually saw people using it, most with no hand holding at all.  We’re very impressed how intuitive and easy it is for employees to complete.  On our side, it’s not a difficult system to navigate and gives us the ability to see who needs to do what through the whole company- what’s going on, where they are in the process, and how to get everyone moving in the right direction.  We initially got involved with Efficient because of serious concerns about ACA compliance requirements and it’s big fines and penalties.  Now we can rest knowing all the moving targets are handled automatically for us, from top to bottom.  Another reason was the WOTC- we had a good WOTC processor before, but didn’t feel like we were getting everything we possibly could.  After completing the recent 2014 look-back with Efficient, we found a 100% increase in our capture rate, and could have found a higher rate if we had moved sooner!  That’s OK, because we’re using Efficient this year to propel our company to a 300% increase.”

Terolyn, HR at a Personal Care Provider

“I manage the office operations for a sizable care provider, and we have been hiring on paper for years thinking there was no better way.  I was pretty skeptical when Efficient first claimed they could streamline our office operations using their simply intuitive solution, and I was afraid it would be yet another difficult system to use, but seeing how fast implementation happened and how quick our users were trained, I have to admit they were right!  Any time I have a question, no matter how small, I can always get a real, knowledgeable person on the phone to help, and everyone involved has just been very friendly and professional.  As an office manager, I understand the resistance to change and skepticism about technology that can grow in the back-office.  But, I can also tell you that my day-to-day tasks are now much faster and easier to complete, leaving me with less time buried in paperwork and data entry “busy work,” and more time to actually manage our company!”
2017-08-17T16:27:09+00:00
“I manage the office operations for a sizable care provider, and we have been hiring on paper for years thinking there was no better way.  I was pretty skeptical when Efficient first claimed they could streamline our office operations using their simply intuitive solution, and I was afraid it would be yet another difficult system to use, but seeing how fast implementation happened and how quick our users were trained, I have to admit they were right!  Any time I have a question, no matter how small, I can always get a real, knowledgeable person on the phone to help, and everyone involved has just been very friendly and professional.  As an office manager, I understand the resistance to change and skepticism about technology that can grow in the back-office.  But, I can also tell you that my day-to-day tasks are now much faster and easier to complete, leaving me with less time buried in paperwork and data entry “busy work,” and more time to actually manage our company!”

J.R.P.,Owner of a Personal Care Service

"I've never utilized the Work Opportunity Tax Credit before, so I was skeptical about the estimates EBS had made using my company's figures.  But after some research, I found out they are a valid way to decrease our tax liability, and combined with the professionalism of everyone I had contact with at EBS, I took a chance.  They performed just as they said they would and recouped a large amount of money I otherwise would have lost!  The whole experience, from the decision to engage to the implementation, was very pleasant, and my back office people, who were also skeptical about the ease of use, are using the platform daily and are very happy, saying it's really easy for anyone to operate.  Our office operations are now updated and streamlined, and I'm confident about our company's relationship with EBS going forward, and happy to recommend EBS to anyone else looking to maximize their company's efficiency while minimizing their tax burden."
2017-08-17T16:24:31+00:00
"I've never utilized the Work Opportunity Tax Credit before, so I was skeptical about the estimates EBS had made using my company's figures.  But after some research, I found out they are a valid way to decrease our tax liability, and combined with the professionalism of everyone I had contact with at EBS, I took a chance.  They performed just as they said they would and recouped a large amount of money I otherwise would have lost!  The whole experience, from the decision to engage to the implementation, was very pleasant, and my back office people, who were also skeptical about the ease of use, are using the platform daily and are very happy, saying it's really easy for anyone to operate.  Our office operations are now updated and streamlined, and I'm confident about our company's relationship with EBS going forward, and happy to recommend EBS to anyone else looking to maximize their company's efficiency while minimizing their tax burden."